Programme Management for Owner Teams authors Freek van Heerden, Jurie Steyn and Davida van der Walt highlight the importance of programme monitoring, reviews and evaluations.
Challenges experienced in programme tracking:
- Because of the complexity of a programme, reports tend to be very long and cumbersome
- Some programmes only track individual project progress and do not role it up to programme level
In reality we have found that stakeholders, especially executives, do not have the time or inclination to read a typical project progress report consisting of on average 50 pages. The need is for concise up-to-date information at a glance.
So what can we do differently to ensure effective programme tracking?
Each key programme metric should be illustrated graphically in a single view showing whether the element is on track or not.
- Every key metric should include a forecast of the end-state, whether it is end-of-job costs, estimated completion date or expected performance.
- If any deviations are foreseen, you should state what corrective actions will be taken.
- Continual transparency is required on where the programme is heading in terms of cost, schedule, quality and meeting the programme objectives.
- Regular tracking and reporting progress against these parameters as the programme continues, provides transparency to all stakeholders and enables corrective action to be taken as soon as a deviation becomes apparent.
For more practical lessons on programme management, please take a look at our book on the subject Programme Management for Owner Teams available on Amazon.